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BYLAWS OF THE AMERICAN ASSOCIATION OF UNIVERSITY WOMEN
CALIFORNIA ONLINE BRANCH
ARTICLE I: NAME AND GOVERNANCE
Section 1. Name. The name of the organization shall be the American Association of University
Women (AAUW) – California Online, hereinafter known as the “Branch.”
Section 2. Affiliate. AAUW California Online is an Affiliate of AAUW as defined in Article V.
Section 3. Legal Compliance. The Branch shall comply with the requirements of AAUW and
federal, state, and local law. The bylaws of the Branch shall in no way conflict with the AAUW
Bylaws and/or policies.
ARTICLE II: PURPOSE
Section 1. Purpose. The purpose of AAUW is to advance equity for women and girls through
advocacy, education, philanthropy, and research. The purpose of the Branch is to further AAUW
purposes and policies.
Section 2. Policies and Programs. In keeping with this purpose, the Branch shall promote
equity, education, and development of opportunities for women and girls that enable them to
realize their full potential.
ARTICLE III: USE OF NAME
Section 1. Policies and Programs. The policies and programs of AAUW shall be binding on all
members engaged in AAUW activities, and no member shall use the name of AAUW to oppose
such policies or programs.
Section 2. Proper Use of Name and Logo. The name and logo of AAUW may be used only by
members (as defined below at Article IV, Section 2) and Affiliates (as defined below at Article
V, Section 1) only according to policies and procedures established by the AAUW Board of
Directors; others may do so only according to written licenses.
Section 3. Individual Freedom of Speech. These bylaws shall not abridge the freedom of
speech of any AAUW member to speak an opinion in the member’s own name.
ARTICLE IV: MEMBERSHIP AND DUES
Section 1. Composition. The members of AAUW at present consist of members
(“Individual Members”) and college/university members (“College/University Members”).
Section 2. Basis of Membership.
a. Individual Members.
(1) Eligibility. An individual holding an associate’s (or equivalent, e.g., RN), bachelor’s, or
higher degree from a higher education institution accredited by a regional accrediting
agency recognized by the U.S Department of Education (an “Accredited Higher
Education Institution”) or other qualified educational institution located outside of the
United States, as determined by the AAUW Board of Directors, shall be eligible to
receive admission to AAUW membership; such membership shall be granted upon
payment of AAUW dues. The provisions set forth in this section are the sole requirement
for eligibility and admissibility to AAUW membership except that the AAUW Board of
Directors may establish a process to assess credentials that are submitted based on degree
(2) Appeals of Refusals of Admission to Membership. Any potential Individual Member or
College/University Member who claims qualification for membership in AAUW and
who has been refused admission to membership may present credentials to the AAUW
Board of Directors for review. The decision of the AAUW Board of Directors shall be
(3) Saving Clause. No Individual Member shall lose membership due to any change in the
status of the higher education institution upon which original qualification for
membership was based.
(4) Life Membership.
(a) Paid. An Individual Member may become a life member (a “Life Member”) upon a
one-time payment of twenty years’ annual AAUW dues, based on the amount of
annual AAUW dues the year the Member elects to become a Life Member.
Thereafter, the Life Member shall be exempt from the payment of AAUW national
(b) Fifty-Year Honorary. An Individual Member who has paid AAUW dues for fifty
years shall become a Life Member and shall thereafter be exempt from the payment
of AAUW national dues.
b. College/University Members. Any Accredited Higher Education Institution or other qualified
higher education institution located outside the United States, as determined by the AAUW
Board of Directors, that pays annual dues to AAUW shall be eligible to be a
College/University Member. Each College/University Member shall appoint one or two
representatives who are eligible to be Individual Members and who shall each have the
membership benefits of an Individual Member and any other benefits that accrue to
representatives of College/University Members, as determined by the AAUW Board of
Section 3. Student Associates. The AAUW Board of Directors may permit undergraduate
students enrolled in Accredited Higher Education Institutions or in other qualified educational
institutions located outside the United States, as determined by the AAUW Board of Directors, to associate with AAUW, with fees (if any) and benefits as determined by the AAUW Board of
Section 4. Dues.
a. Amount. The annual dues and Member benefits for any category of member shall be
established by a two-thirds vote of the AAUW Board of Directors. Members shall be notified of the intent to consider a change in the dues, the proposed amount, and the rationale
for the change at least 60 days prior to the vote.
b. Payment. Member dues shall be payable in accordance with procedures established by the
AAUW Board of Directors.
Section 5. Severance of Membership. Any Member may be suspended or removed from
membership for any conduct that tends to injure AAUW or to adversely affect its reputation or
that is contrary to or destructive of its mission according to these bylaws, with action taken
following policies and procedures adopted by the AAUW Board of Directors. In addition, a
College/University Member that is no longer eligible for membership shall be removed from
membership as soon as practicable after it loses its eligibility.
ARTICLE V. AAUW AFFILIATES
Section 1. AAUW Affiliate Defined. An AAUW Affiliate (“Affiliate”) is an organization
affiliated with AAUW for the purpose of supporting AAUW’s mission through Affiliate
programs, fundraising, networking, and/or other activities. Affiliates are typically nonprofit
membership organizations under state law and may also have been recognized as tax-exempt
501(c)(3) or 501(c)(4) organizations under the Internal Revenue Code. An Affiliate may use
AAUW’s name and/or logo only if approved by the AAUW Board of Directors.
Section 2. Organization.
a. Purpose. Affiliates shall promote the purposes, programs, and policies of AAUW.
b. Bylaws. Affiliates shall develop bylaws as meet their needs. However, any such bylaws shall
not conflict with AAUW Bylaws or with applicable law.
c. Structure. Affiliates may create such leadership structures as meet their needs. Each Affiliate
shall provide AAUW with designated contacts for administration and finance.
Section 3. Loss of Recognition of an Affiliate.
a. The AAUW affiliation status of an Affiliate may be revoked for cause through affiliation
review procedures specified by the AAUW Board of Directors.
b. The Affiliate shall have the right to appeal to the AAUW Board of Directors within a
Section 4. Property and Assets. The title to all property, funds, and assets of an Affiliate is
vested in the Affiliate. An Affiliate shall have complete control of its property and assets, except
that such property and assets shall not be used for any purpose contrary to AAUW’s purposes. In the event of the dissolution of an Affiliate or the termination of an Affiliate’s affiliation with
AAUW, all assets of the Affiliate shall be transferred and delivered to AAUW or to another
Affiliate designated by AAUW. AAUW may solicit and consider recommendations from local
leaders before making a designation.
ARTICLE VI. PARLIAMENTARY AUTHORITY
The rules contained in the most current edition of Robert’s Rules of Order Newly Revised shall
govern the Branch in all instances in which they are applicable and in which they are not
inconsistent with the AAUW Bylaws or with the requirements of AAUW or applicable laws.
ARTICLE VII . AAUW-MANDATED AMENDMENTS TO THE BYLAWS
AAUW-mandated amendments shall be implemented by the Branch’s board of directors without a vote of the Branch’s membership and as prescribed by the AAUW Board of Directors.
ARTICLE VIII. BRANCH MEMBERSHIP AND DUES
Section 1. Branch Membership.
a. A member of national AAUW, as defined in Article IV, may become a member of the
Branch upon payment of Branch dues.
b. All Branch members are required to be members of the American Association of University
Women of the State of California, hereinafter called AAUW CA, in order for the Branch to
be eligible for AAUW CA insurance and programs.
Section 2. Dues. (See also Article IV, Section 4.)
a. Changes in Branch dues shall be determined at the annual meeting by two-thirds vote of
those present and voting, provided notice has been given to the members 15 days prior to the
b. Branch dues for college/university representatives shall be set by the board. AAUW CA
dues are waived for college/university representatives.
c. AAUW paid life members, as defined in Article IV, Section 2-a-(4)-(a), are not exempt from
payment of AAUW CA and Branch dues.
d. Fifty-Year Honorary Members as defined in Article IV, Section 2-a-(4)-(b) shall be exempt
from the payment of national AAUW and AAUW CA dues.
e. Reciprocity. A current paid member of a Branch or comparable AAUW-affiliated entity may
transfer membership to another Branch or comparable AAUW-affiliated entity without
payment of additional dues.
ARTICLE IX. NOMINATIONS AND ELECTIONS
Section 1. Nominations.
a. There shall be a nominating committee of no fewer than two members, at least one of whom
is a board member. The committee members shall be appointed at least two months prior to
the officer elections. The board nominee shall chair the committee.
b. The term of service on the nominating committee shall be from time of appointment until the
officer election) for a maximum of two consecutive terms.
c. The names of the nominees shall be sent to every member at least 15 days prior to the
d. Additional nominations may be made with the consent of the nominee.
Section 2. Elections.
a. The officer elections shall be held between March 1 and May 30, the exact date and time to
be determined by the board.
b. Voting shall be by online secret ballot. Election shall be by a majority of those voting.
ARTICLE X. OFFICERS
Section 1. Officers.
a. The elected officers for the Branch shall be a president, treasurer, vice presidents for
program, membership and AAUW Funds.
b. The appointed officer shall be the communications chair. They shall be appointed by the
president with the consent of the board.
c. Officers shall serve for a term of one year or until their successors have been elected or
appointed and assume office. Term of each officer shall begin on July 1. The incoming
president may call a meeting of the incoming officers prior to July 1.
d. No officer shall hold more than one office at a time, and no member shall be eligible to serve
more than two consecutive terms in the same elected office.
e. A vacancy in office, excluding the president, shall be filled for the unexpired term by the
board of directors. A vacancy in the office of president shall be filled by the nominating
committee’s reconvening to nominate a candidate to be elected within 60 days of the
Section 2. Duties.
a. Officers shall perform the duties prescribed by these bylaws, Branch policies, and by the
current edition of Robert’s Rules of Order Newly Revised.
b. The president shall be the official spokesperson and representative for the Branch and shall
be responsible for submitting such reports and forms as required by AAUW and the state.
c. The treasurer shall be responsible for collecting, distributing, and accounting for the funds of
the Branch and for meeting specific deadlines.
d. An officer other than the president or treasurer shall be designated as secretary, responsible
for recording and keeping minutes of all noticed board, membership, and special meetings,
and making minutes available upon request.
e. All other board officers, elected and appointed, shall perform such duties as the president and board shall direct.
ARTICLE XI. BOARD OF DIRECTORS
Section 1. Composition. The board of directors shall include the elected and appointed officers. They shall be voting members of the board.
Section 2. Administrative Responsibilities. The board shall have the power to administer
affairs of the Branch and to carry out its programs and its policies, and shall accept
responsibilities delegated by AAUW and the state. The board shall have fiscal responsibility as
outlined in Article XIII, Financial Administration, Section 2.
Section 3. Conducting Business. Board business shall be conducted at any time at the call of
the president, or upon the request of three members of the board.
Section 4. Quorum. The quorum of the board shall be a majority of its members.
Section 5. Removal from Office. A member of the board of directors may be removed for any
reason by a two-thirds vote of the board in accordance with policies and procedures adopted by AAUW.
ARTICLE XII. COMMITTEES
Section 1. Establishing Committees. The president may establish standing and special
committees as needed with consent by the board.
Section 2. Purpose. With the approval of the board, each standing and special committee shall
formulate programs and activities to carry out the mission of AAUW.
ARTICLE XIII. FINANCIAL ADMINISTRATION
Section 1. Fiscal Year. The fiscal year shall correspond with that of AAUW: July 1through
Section 2. Financial Policies. The board shall set and maintain policies and procedures to
control financial records consistent with generally accepted accounting principles and federal,
state, and local laws including an annual financial review.
Section 3. Budget. The annual budget shall be adopted by the board of directors for presentation to the Branch membership no later than September.
Section 4. Insurance
a. The Branch is required to participate in the state insurance programs to participate in state
sponsored activities and projects. The Branch must comply with all risk management
requirements, state program directives and all other requirements as outlined in state policy
b. The Branch must obtain separate insurance coverage for activities and projects not covered
under the AAUW CA insurance coverage.
ARTICLE XIV. BRANCH BUSINESS
Section 1. Annual Branch Business. At the time of the election, the Branch shall conduct any
other business not previously covered during the year, including but not limited to hearing
officer reports, reviewing budget, establishing dues, amending bylaws and giving directions to
Section 2. Notice. Notice of business requiring a Branch vote shall be sent to all members of
the Branch at least 15 days prior to the call for a vote.
Section 3. Call for Business. Branch business may be called by the president or shall be call by
the president on the request of at least 25 percent of the voting members of the board of
directors, or 10 percent of the Branch membership.
Section 4. Quorum. The quorum shall be 10 percent of the Branch membership.
ARTICLE XV. INDEMNIFICATION
Every board or committee member may be indemnified by the Branch against all expenses and
liabilities, including counsel fees, reasonably incurred or imposed upon such board or committee members in connection with any threatened, pending or completed action, suit, or proceeding to which the board or committee member may become involved by reason of being or having been a member of the board or committee, or any settlement thereof, unless adjudged therein to be liable for negligence or misconduct in the performance of duties. In the event of a settlement the indemnification herein shall apply only when the Branch board approves such settlement and reimbursement as being in the best interest of the Branch. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the board or committee member is entitled.
ARTICLE XVI. ORGANIZATION
Section 1. Contact. The Branch will annually provide AAUW with a designated contact for
administration and finance.
Section 2. Recorded Minutes. The Branch will designate a member other than the contacts for
administration and finance to record and make available upon request the minutes of each
Branch meeting and branch board meeting.
ARTICLE XVII. AMENDMENTS TO THE BYLAWS
Provisions of these bylaws not governed by the AAUW (see Article VII) or AAUW CA bylaws
may be amended by an affirmative vote of two-thirds of Branch members, provided written
notice shall have been sent to every member at least 15 days prior to the vote.
Date Last Amended by Branch Vote: May 1, 2012
Mandatory Amendments Made Since Then: May 11, 2012; November 18, 2013; November 2,
2015; March 15, 2017